The Limitations Of Written Communication English Language Essay

The Limitations Of indite Communication English Language EssayWritten colloquy is transmitted by pen actors line in the form of letters, memos, circulars, bulletins, reports, instruction cards, manuals, magazines, handbooks etc. Written Communication gener alone toldy moves downward. Upward chat in the written form is generally discouraged, or the workers ar reluctant to mathematical function it. Dynamic management should get on it by installing a suitable suggestion system under which workers are allowed to write their grievance and suggestions freely.Written discourse arse take place through the following modesLetters Communication though is a very old method. Under this the message is transmitted from the senders to the manslayer though a letter. The receiver may give his response though a nonher letter.Notice When many people within an governance are to be contacted, notice is one of the best method. It is the most common method of mass dialogue. memorandum/Memo randum It is an informal message between members of a company pertaining to routine heads.Telegram For contacting people at distant places telegrams can be practice sessiond. Since it given an impression of emergency to the receiver, immediate response is possible. To convey the matters urgently and to take actions, telegrams are employ.Telex It is a device (telegraphic device) which has a facility to type out the messages simultaneously on the senders machine and the Receivers machine. It is a channel for sending as well as receiving messages. Telex messages can be affaird on a screen in share markets, sassyspaper offices, airports, railways stations etc.ADVANTAGES OF WRITTEN COMMUNICATION Written communication is used to issue specific instructions and orders to the subordinates.Written communication is the solely way out when the message is quite lengthy and it is not possible to convey all the points through oral communication.Sometimes, written communication are also used to elaborate verbal communication and to keep a record of it. Written communications serves as a reliable record for prox reference and can be used in legal proceedings.Written messages are to a greater extent(prenominal) carefully formulated than oral communication. That is why, they are more clear and specific.Written communication is a cheaper means of communication when the parties to legislate are situated at distant places.It is very difficult to alter the contents of the written message.Response to written communication is generally well-thought out because the receiver gets sufficient time to understand and survey the message.LIMITATIONS OF WRITTEN COMMUNICATION Written communication is more expensive for transmitting the short messages. It also takes persistent time to convey the message.Once a written message has been dispatched, there is little scope left hand for making amends for the inaccuracy that may be establish crept into it.If the written communication is poorly drafted, it may create misconceive and confusion in the mind of the receiver. It may lead to creation of conflicts between the parties to communication.Written messages give swipe to queries for clarification and elaboration which lead to future loss of time an money. Moreover, written channels may be blocked due to bureaucratic procedures in the organization.Written communication is generally formal in nature. unitary cannot tie use of postures to convey ones feelings and emotions along with the written message.CHOICE OF METHOD OF COMMUNICATIONIt is difficult to foresee which method of communication will be used in a particular organization. In practice, all the three methods of expression are used in varying degrees under different circumstances. Postural communication is frequently used to supplement oral communication. Written communication has been found to be effective in the following situations Executives give written instructions where the assignment is importa nt and it is necessary to fix responsibility.Written communication serves the purpose of a record for future reference.Workers / Trade unions make use of written communication to communicate with the management formally and to get formal response from the management.ELECTRONIC COMMUNICATIONIn modern organizations, the use of computing machine-based technology to communicate is wide spread and becoming increasingly commonplace. The facsimile (fax) machine is now is signalize piece of equipment for sending messages between locations and use of the copier and electronic mail systems allow information to be circulated more widely and more rapidly than ever before. In fact many innovations including figurerized information, processing systems, telecommunication system, inter and intranet rich person revolutionized the organization of today. As a result managers a can send (and receive) dissimilar types of communications to (and from) 1% or a group scattered around the world on their computer terminals and they can do so in their cars or via their notebook computers and cellar phones on the train. Several new industries are developing around information storage, transmission and retrieval that were not even dreamt few geezerhood ago.Organizations can design computer systems that allow designated individuals access to appropriate information from a database. For example, a computerized military group system can hold information on each employees career history, references, performance ratings, pay progression, attention record, disciplinary action and so forth. Access to the available information can be restricted in various ways. For example, job history, references and previous performance ratings could be available to the department head but not the immediate supervisor of the person. The same principles can be applied to any of the companys information systems including financial and marketing. meshing AND INTRANETInternet communication between individuals and business organizations of different cities, states and nations is increasing tremendously. Internet is a web of millions of computer users linked by telephones on thousands of interconnected networks. The reasons for the popularity of internet include i)global dissemination, ii)quick and better interaction, iii)effective integration, and iv)facilitation of electronic commerce(e-commerce)Several companies have also developed companywide intranet systems for efficient internal communication. An intranet system makes available internal E-mail, company policies and directives and enables information overlap throughout the organization. It, thus, paves the way for a fill inledge-based organization.EFFECTIVE WRITING SKILLSUnified inditeCoherenceUnified composing Effective writing is always unified. there is a proper development of the topic duly selected. There is no digression in the development of the topic. The position and the stature of the reader is always to be kept in m ind.Being Senior Manager, HR, of my company. I would need to use clear, concise and modern English in written communication in the business environment. Using a list format, write a cook of guidelines including at least twelve items to advice staff members in my organization on how best to communicate effectively Simplicity enforce simple sentence structure. Complex sentence structure can complicate what you are trying to say and be easily misunderstood. Keep your sentences concise and to the point. Instead of saying I would care to schedule a meeting to discuss the pertinent facts of the case at your earliest convenience, say enchant let me know when we can meet to discuss the case. lift JargonDo not use jargon or language that tho you and select group of individuals understand. Your written communication should be sociable to your audience, no matter who you are communicating with. Technical language and jargon should only be used when more simplistic language will not suffi ce.SpecificityProvide specific details whenever possible. Avoiding writing in ambiguous or unclear details. Instead of writing I have a lot of have a go at it working in this field, say I have worked as an engineer for three and a half(a) years.Be ConversationalWritten communication is different from academic or scholarly writing and should be more conversational in nature. As a rule of thumb, write in similar flair as talk. Read your message aloud to en legitimate that your writing sounds conversational.Ideas in SequenceTry for an correspond up sentence length of 17 words. Introduce no more than one or two ideas per sentence. The amount paragraph in a business letter is two sentences long. Long paragraphs often contain more than one idea and can be split so that each idea has its own paragraph.Avoid Gendered LanguageAvoid attaching a masculine or feminine pronoun to your writing. While it is technically sound grammar to use he or his when the gender is unknown or when referri ng to a group of people, the language may traumatize some people. To be on the safe side, do not use a gendered pronoun unless you are sure of the persons gender you are referencing.Avoid Passive LanguageChoose active verbs instead of passive verbs to add interest to your written communication. release I drove to the beach on Saturday, instead of When I was drive to the beach on Saturday. . Using active voice will also allow you to sound more conversational, as we rarely use passive voice in verbal communication.Be PersonableIf you know the person you are writing to, acknowledge this relationship. Instead of using blanket pronouns such as you, use the persons name. Make the information you include in your written communication pertinent to the reader. Depending on the relationship you have with person, begin and end your writing with an appropriate greeting.Medium SelectionChoose the right medium for your written communication. Whether you use email, text messaging, or a letter d epends on who you are writing to and what you are writing about. If you have never used text messaging in the work environment, it may not be the best way to correspond with a coworker.Appropriate HumorUse humor in moderation, and only when appropriate for the situation. If you are unfamiliar with your reader, avoid making jokes so as not to offend the reader. If you have a good relationship with your reader, feel free to use humor in your written communication. plain if you know the reader well, avoid offensive or controversial humor.Proof ReadNo matter how good at writing you may be, it is critical to proof read your written communication. Check for spell or grammatical errors in your writing. Make sure that what you have written effectively communicates the intended message.Write with a Positive ToneEstablishing the right tone in written communications can make the difference between a tyrannical response and a hostile one. To help create a positive tone Avoid I. Instead use yo u as the subject of sentences to get the reader involved.Use the readers name, if the correspondence is addressed to one person.Replace negative words with positive ones. Instead of saying Dont flitter to call me, try Feel free to call me.Words with negative connotations include delay, doubt, difficult, fail, problem. Words with positive connotations include glad, improvement, service, happy, contribution.Present ideas as possibilities, not as difficulties to be overcome.CONCLUSIONWriting is always a deliberate action with a clear purpode. The purpose of writing is to communicate ideas, facts, impression, analysis, conclusions etc. A source shares his or her experiences with his or her readers. However, it is true that the writer should know how much reading time he could assay from his reader or reads so that he succeeds in expressing himself. A good writer is that who succeds not only in making the best possible use of his time but also in presenting his or her matter in such a way that reading of which makes the reader willingly, with interest and with no virtuoso of loss or wastage of time, extend the duration of reading thinking and further reading and finally bring his or her best to the cause of writing.